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Your privacy is important to us
A new law called the Global Data Protection Regulation (GDPR) was passed by the European Commission and came into effect on 25 May 2018. Although Marathon Globetrotters is not a European entity, we conduct business in and have members from Europe. This new regulation requires us to contact our members and inform them about what types of information we collect, how this data is used, and receive permission to do so. It is very important that every member read this carefully and decide whether you agree with our privacy policy or not.
What is the GDPR?
Basically the law allows the customer to take back control of their personal information. You decide what personal information is collected and how it can be shared. You also have the option to opt-out at anytime and to be forgotten
. If interested, you can read more about GDPR.
What types of information do we collect?
We request some personal information when members sign up, such as:
- Name
- Email Address
- Gender
- Date of birth (partial)
- City and state of residence
- Country of residence
- Country of citizenship
- Blog information
- Marathon information
Membership profiles are also collected on a voluntary basis.
When you log into the Marathon Globetrotter website, your IP address is collected and a cookie is generated.
Third party social media widgets are used on our website (Facebook, Twitter, Strava, Google Analytic). These widgets track user’s IP addresses and cookies.
We will soon begin to sell Marathon Globetrotter merchandise. In addition to some of the above information being necessary, we will also have to request credit card information in order to process a purchase.
The above information we consider to be business critical for day-to-day operations.
What types of information do we share?
Your name and place of residence (city, country), country totals, number of flags, and member type are displayed on our website (member listing).
Member profiles (voluntary submissions) are also displayed on our website.
Membership information is stored in Google Apps (name, email address, race information), but such information is only accessible by the officers.
Facebook is used to congratulate members to flag levels and therefore some personal information is shared within the closed Facebook Marathon Globetrotters group (name, city and country of residence, flag level).
Information necessary to process the purchase of Marathon Globetrotter merchandise will be shared with analytical partners for the purpose of processing a payment, but will not otherwise be saved.
No other information will be shared with third parties without your explicit consent.
Continued use of our website and services and membership in Marathon Globetrotters acknowledges acceptance of our privacy policy.
Should you not agree with our privacy policy and wish to no longer be a member of Marathon Globetrotters (opt-out), contact one of the officers in writing by email.
1. Data Protection at a Glance
a. General Information
The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to identify you personally. For detailed information on data protection, please refer to our privacy policy, which is listed below this text.
b. Data collection on this website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the legal notice of this website.
How do we collect your data?
Your data is collected, firstly, because you provide it to us. This could include, for example, data that you enter into a contact form, member registration form, or a race submission form. Other data is automatically collected by our IT systems when you visit the website. This is primarily technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Some data is collected to ensure the website functions correctly. Other data may be used to analyze your user behavior.
What rights do you have regarding your data?
You have the right to obtain information free of charge at any time regarding the origin, recipients, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. For this purpose, as well as for any further questions regarding data protection, you can contact us at any time at the address provided in the legal notice. Furthermore, you have the right to lodge a complaint with the competent supervisory authority. You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. Details can be found in the privacy policy under „Right to Restriction of Processing.“
2. Hosting
External hosting
This website is hosted by an external service provider (host). Personal data collected on this website is stored on the host’s servers. This may include, in particular, IP addresses, contact requests, metadata and communication data, contract data, contact information, names, website access data, and other data generated via a website.
The use of the hosting provider is for the purpose of fulfilling our contractual obligations to our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of a secure, fast, and efficient provision of our online services by a professional provider (Art. 6 para. 1 lit. f GDPR). Our hosting provider will only process your data to the extent necessary to fulfill its contractual obligations and will comply with our instructions regarding this data.
The following provider is used as the hoster:
Doteasy
1060 W 8th Av, Unit 300
Vancouver, BC V6H 1C4
Doteasy is part of the World Host Group CA Corp
WHG Hosting Services Ltd (company #14644356) is a Private limited company, incorporated in England and Wales.
The EU Article 27 Representative for Doteasy is:
World Host Group GmbH Breslauer Platz 4, Cologne 50668 Germany
3. General information and mandatory disclosures
Data protection
The operators of this website take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.
When you use this website, various personal data are collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
Please note that data transmission over the internet (e.g., when communicating via email) can have security vulnerabilities. Complete protection of data against access by third parties is not possible.
Note regarding the responsible body
The responsible body for data processing on this website is:
Marathon Globetrotters, Inc
6704 St Moritz Parkway
Colleyville, TX. 76034
E-Mail: president@marathonglobetrotters.org
Webdesign and service is subcontracted to:
Attention Web & Graphic Design
Eagle Bay, B.C. Canada
Telephone: +1 250-515-1932
Email: teresan@attentiondesign.ca
Website: https://attentiondesign.ca/contact.htm
Legally required data protection officer
We have appointed a data protection officer for our company.
Marathon Globetrotters, Inc
E-Mail: electronicmedia@marathonglobetrotters.org
Revocation of your consent to data processing
Many data processing operations are only possible with your explicit consent. You can revoke your consent at any time. An informal notification by email to us is sufficient. The legality of data processing carried out before the revocation remains unaffected by the revocation. Right to object to data collection in special cases and to direct mraketing (Art. 21 GDPR)
Right to data portability
You have the right to receive the data that we process automatically based on your consent or in fulfillment of a contract in a commonly used, machine-readable format.
4. Data collection on this website
Cookies
These websites use technically necessary cookies. These serve to make our website more user-friendly, effective, and secure. Cookies are small text files that are stored on your computer and saved by your browser.
If other cookies are stored, these are addressed separately in this privacy policy.
Server log files
The website provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. This information includes:
- Browser type and browser version
- Operating system used
- Referrer URL
- Hostname of the accessing computer
- Time of server request
- IP address
This data will not be combined with other data sources.
This data is collected on the basis of Article 6(1)(f) GDPR. The website operator has a legitimate interest in the technically flawless presentation and optimization of its website – for this purpose, the server log files must be recorded.
Contact form
If you send us inquiries via the contact form, your information from the inquiry form, including the contact details you provided, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not share this data without your consent.
The processing of this data is based on Article 6(1)(b) GDPR if your inquiry relates to the performance of a contract or is necessary for taking steps prior to entering into a contract. In all other cases, processing is based on our legitimate interest in the efficient handling of inquiries addressed to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR), if such consent has been obtained. The data you enter in the contact form will remain with us until you request its deletion, revoke your consent to its storage, or the purpose for data storage no longer applies (e.g., after your inquiry has been processed). Mandatory legal provisions – in particular, retention periods – remain unaffected.
Inquiries via email
When you contact us by email, your request, including all resulting personal data (name, request), will be stored and processed by us for the purpose of handling your request.
The processing of this data is based on Article 6(1)(b) GDPR if your request is related to the performance of a contract or is necessary for taking steps prior to entering into a contract. In all other cases, the processing is based on your consent (Article 6(1)(a) GDPR) and/or on our legitimate interests (Article 6(1)(f) GDPR), as we have a legitimate interest in the efficient processing of inquiries addressed to us.
The data you send us via contact requests will remain with us until you request its deletion, revoke your consent to its storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory legal provisions – in particular, statutory retention periods – remain unaffected.
Processing of data (customer and contract data)
We collect, process, and use personal data only to the extent necessary for establishing, defining the content of, or amending the contractual relationship (master data). This is done on the basis of Article 6(1)(b) GDPR, which permits the processing of data for the performance of a contract or for taking steps prior to entering into a contract. We collect, process, and use personal data relating to the use of this website (usage data) only to the extent necessary to enable the user to access the service or for billing purposes.
The collected customer data will be deleted after completion of the order or termination of the business relationship. Statutory retention periods remain unaffected.
Data transfer upon conclusion of contracts for services and digital content
We only transfer personal data to third parties if this is necessary for the execution of the contract, for example to the credit institution commissioned with processing the payment.
Your data will not be transmitted further, or only if you have expressly consented to such transmission. Your data will not be shared with third parties without your express consent, for example for advertising purposes.
The legal basis for data processing is Art. 6 para. 1 lit. b GDPR, which permits the processing of data for the performance of a contract or pre-contractual measures.
Tracking
Tracking and logging (hereinafter referred to as „WebAnalytics“) are enabled by default on this website.
What technologies does the website operator use to collect the data?
The data is collected either via a pixel or a log file. To protect personal data, WebAnalytics does not use cookies.
The visitor’s IP address is transmitted when a page request is submitted, immediately anonymized after transmission and processed without reference to any individual.
What data does the website operator store about me?
The website operator does not store any personal data of website visitors, so that no conclusions can be drawn about individual visitors. The following data is collected:
- Referrer (previously visited website)
- Requested website or file
- Browser type and browser version
- Operating system used
- Device type used
- Time of access
- IP address in anonymized form (used only to determine the location of access)
For what purpose is the data collected?
In WebAnalytics, data is collected exclusively for statistical evaluation and technical optimization of the website.
5. Third-party content on the website
Our website integrates content from other providers. This can include purely content-based elements (e.g., news articles), but also widgets (functions such as booking systems) or, for example, fonts and technical libraries. This also includes Google Fonts. For technical reasons, this is done by having your browser load this content from other servers. In this context, the IP address currently used by your browser and the browser of the requesting system are transmitted. Please refer to the respective privacy policies of the third-party providers in this regard.